Please read this agreement in full in regard to your registration and attendance at the April 2022 Wedding Venue Virtual Conference (WVVC).
This Registration Agreement (Agreement) sets forth the terms and conditions upon which the Wedding Venue Virtual Conference (WVVC) conducts and provides access to WVVC conferences, webinars, trainings, meetings, events, receptions, social events, or other sponsored events (each an Event). By registering online or otherwise agreeing to register for an Event or by attending such an Event, you agree to be bound by the terms of this Registration Agreement. If you do not agree to this Registration Agreement, do not register for or attend an Event.
You are responsible for paying the registration fee and any tax for your purchase as noted on the Event website’s shopping cart or final sales page. Online registration requires electronic payment. Payment in full is required prior to the Event. WVVC will not allow participation in this Event if there is an outstanding receivable to WVVC. To edit your registration, contact WVVC at email@example.com.
Due to the digital nature and advanced expenses that go into making a successful event, all registrations and attendee purchases related to an Event are non-refundable. To transfer your registration to a colleague or other person, contact WVVC at firstname.lastname@example.org.
CONFERENCE MODIFICATION OR CANCELLATION
WVVC reserves the right to modify an Event’s schedule or program as necessary without notice. WVVC also reserves the right to cancel an Event, in which case a full refund of the registration fee will be provided. We are unable to refund any travel costs (flight, hotel, etc.) in the case of WVVC cancellation.
If you register or are a speaker for one of our Events, we will access the information you provided in order to deliver information and services associated with the Event. WVVC may also collect information about speakers provided by Event attendees who evaluated a speaker’s performance as a presenter. WVVC will keep a record of your registration and participation at an Event to provide you with post-Event information, including details on upcoming events you may be interested in.
WVVC uses the personal data you provide in the registration for administering your participation in this Event. This may include information about the Event’s content, logistics, payment, updates, and additional information related to the Event.
WVVC may disclose your personal data to third party service providers engaged by WVVC to assist in the processing of your registration and conducting the Event. Your contact information may be shared via an Event mobile app or attendee list as part of your participation in the Event. For in-person events, your hotel reservation information may be shared between WVVC and the hotel. Information you provide when registering for or participating in an Event managed or co-sponsored by parties other than or in addition to WVVC may be shared with those parties, and the treatment of such information is subject to the privacy polices of those parties. WVVC will not disclose your personal data to any other third party without your consent except where required to do so by law.
The registration payments are processed by third party provider(s) processing payments on behalf of WVVC. If you elect to pay for your registration electronically or by credit card, you are responsible for providing a valid credit card number at the time you register to pay. You represent and warrant that you are an authorized user of the credit card number provided, and you agree to pay all charges resulting from your order, including any unauthorized charges incurred prior to your notice to us of such charges. You agree that we may pass your credit card information and personally identifiable information to our designated third party provider(s) for its use in processing the credit card payment for the registration. We will comply and will ensure that our designated third party provider(s) comply, with any credit card processing rules and privacy regulations. Please do not email forms with credit card information. To protect your data and to comply with PCI standards, the WVVC will not accept emailed credit card information.
By registering for or attending an Event, you acknowledge and consent to be recorded (by audio and/or video) or photographed and authorize WVVC to use your likeness, personal characteristics, and any other proprietary and publicity rights for any such purposes without the requirement of further notice, royalty, payment, or other compensation to or consent from you. This includes photographs, video, recordings, screenshots, written text or verbal comments/questions on the virtual platform, social media or emails (Recording(s)). By registering for or attending this Event you also acknowledged that all Recordings are the property of WVVC.
WVVC reserves the right to use any Recording taken at our Events, without the expressed written permission of those included within the Recording. WVVC may use the Recording in publications or other media material produced, used or contracted, including, but not limited to brochures, invitations, books, newspapers, magazines, television, websites, social media, emails, etc. Consenting to Recording includes the use, editing, copying, publishing, and/or exhibition of the Recordings which may include your voice, name, and/or likeness, in any and all forms of media. To ensure the privacy of individuals, images will not be identified using full names or personal identifying information without written approval from the subject.
EVENT CODE OF CONDUCT
By registering for or attending the Event, you agree to comply with the following Code of Conduct at all time during the Event and any Event-related gatherings.
WVVC is committed to providing a safe, productive, welcoming, and vibrant learning environment to all participants, including staff and vendors, at all of our Events. We welcome people from as many diverse backgrounds as possible. We expect our Events to be a respectful, harassment-free environment for people of all races, gender and trans identity, sexual orientation, ability, nationality, ethnicity, socioeconomic status and beliefs. We have no tolerance for discrimination, harassment, or bullying in any form at an Event for any reason, including on account of a person’s age, ancestry, color, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, veteran status, or any other characteristic protected by law. Participants are expected to adhere to these principles and respect the rights of others.
In that spirit, the staff, supporters, volunteers, attendees, and speakers at WVVC Events are expected to:
- Exercise consideration and respect in your speech and actions.
- Keep conversations professional, respectful and consider other parties’ points of view.
- Remember that the boundaries of good taste, humor, personal space, and physical interaction differ from person to person. If you sense someone feels uncomfortable — whether they explicitly state it or not — be respectful of those boundaries.
- Refrain from demeaning, discriminatory, or harassing behavior. Harassment and inappropriate behavior may include, but are not limited to:
- Sexist, racist, homophobic, transphobic, or otherwise discriminatory jokes or language, physical intimidation, stalking, following, or sustained disruption of talks or events
- Posting or displaying sexually explicit or violent material
- Unwelcome sexual attention. This includes sexualized comments, jokes, inappropriate touching, groping, and unwelcomed sexual advances
- Advocating for, or encouraging, any of the above behavior
DUTY OF CARE
By attending an Event, you agreed to abide by and engage in certain health-and-safety-beneficial conduct while attending the Event. This includes, but is not limited to, submitting to suggested or required health checks, distancing requirements, not attending the Event if you have been exposed to illness or are feeling ill, and other health safety measures.
LIABILITY WAIVER, RELEASE, AND INDEMNITY
In consideration of being allowed to register for, and participate in the Event, you hereby warrant and represent that you are age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue WVVC and its officers, directors, employees, members and agents (Released Parties) from any and all liability for any injury, loss, or damage arising out of or in connection with your participation in the Event, including loss of life, illness, including, but not limited to, COVID-19, disability, property damage, or property theft or actions of any kind that you may hereafter suffer or sustain before, during, or after the Event, unless said expense, loss, damage, personal injury, including loss of life, illness, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of the Released Parties. You further agree to indemnify and hold the Released Parties harmless from and against any liability for any injury, loss, damage, cost, or expense arising out of or in connection with my negligence or misconduct at or in connection with the Event.
Recommendations given and views expressed by third-party speakers, sponsors, and/or exhibitors are their own and WVVC in no way endorses or guarantees such recommendations or views. WVVC shall have no liability for any advice given, or views expressed, by any third-party speaker, sponsor and/or exhibitor at the Event or in any material provided to attendees that is prepared by third parties.
YOU EXPRESSLY UNDERSTAND AND AGREE THAT TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, YOUR ATTENDANCE AT THE EVENT IS AT YOUR SOLE RISK, AND THE EVENT AND ALL INFORMATION AND MATERIALS ARE PROVIDED “AS-IS” AND WITHOUT WARRANTY OF ANY KIND. FURTHER, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW AND REGARDLESS OF THE NATURE OF THE ACTION OR THEORY OF LIABILITY, IN NO EVENT WILL WVVC OR ITS CONFERENCE ORGANIZERS BE LIABLE FOR ANY LOST PROFITS, LOST OPPORTUNITY, LOST SAVINGS, LOSS OF GOODWILL, LOST BUSINESS, LOSS OF ANTICIPATED BENEFITS, OR ANY INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL, PUNITIVE OR OTHER DAMAGES ARISING OUT OF OR AS A RESULT OF THIS REGISTRATION AGREEMENT, THE EVENT, OR ANY INFORMATION OR MATERIALS PRESENTED OR MADE AVAILABLE DURING THE EVENT, EVEN IF WVVC HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
WVVC reserves the right to change, amend, add, or remove any of the above terms in its sole discretion and without prior notice. If one or more of the conditions outlined in this Registration Agreement should become invalid, the remaining conditions will continue to be valid and apply. This Registration Agreement applies to all Event participants, including but not limited to, attendees, speakers, sponsors, and exhibitors.
Unless you are subject to a separate agreement with WVVC, this Agreement constitute the entire agreement and understanding among the parties with respect to the subject matter hereof and supersede all prior and contemporaneous agreements, understandings, inducements and conditions expressed or implied, oral or written, of any nature whatsoever with respect to the subject matter hereof. This Agreement shall be binding upon and inure to the benefit of the parties, their successors, and assigns. This Agreement may not be assigned without WVVC’s express, prior written consent which may be withheld at WVVC’s sole discretion.
This Agreement and the resolution of any dispute related to the terms of this Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia, without giving effect to any principles of conflicts of law provisions.
GUEST ATTENDANCE POLICY
All Event activities are exclusively reserved for registered Event attendees. Non-registered guests (including children, family members, colleagues, etc.) are not allowed in Event functions or designated areas. For in-person events, badges provided at registration are required for entrance into all functions and will be strictly enforced.